The General Data Protection Regulation (GDPR) replaced the requirements of the Data Protection Act (DPA) 1998 on 25 May 2018. The GDPR includes rules on giving privacy information to data subjects in Articles 12, 13 and 14. These are more stringent than in the DPA and place an emphasis on making Privacy Notices more understandable and accessible.
This Privacy Statement explains the personal information we collect from you, either directly or indirectly, and how we will use, process and store it.
“Personal Data” is any information that relates to you and identifies you personally, either alone or in combination with other information available to us.
The Statement also elaborates on the choices you can make about the data we collect, and how you can control these decisions.
Who we are?
You are giving your information to Statement Drafting Services. In this statement “we”, “us” and “our” refers to Statement Drafting Services unless otherwise stated.
Our Office address is 4th floor, St. Nicholas House, Old Churchyard, Liverpool, L2 8TX
When we will collect your “Personal Data”
- When you visit our website for example technical information, IP addresses, information about what type of device you use to connect to our website, how you interact with our website;
- When you contact us via any means for example by phone or email
- When you engage with us on social media
- When you’ve given permission to a third party to share information about you with us
- When information is made public as a matter of law, for example from the Land Registry
- When we write to you requesting such
- When completing Court Documentation
The sorts of data we collect
We may initially collect the following Personal Data about you, but this is not an exhaustive list:
- Date of Birth
- National Insurance Number
- Telephone Numbers
- Email Addresses
- Marital Status
- Preferred language
We must undertake Due Diligence checks, as required by law, and will ask you to provide copies of documents to prove your identity, such as a Driving Licence or a Passport. Such documents will provide us with details such as your full name, address, date of birth and facial image. Your Passport will also show your place of birth, nationality and gender.
The other categories of Personal Data that we may collect about you will include:
- Data specific to the type of case we have been instructed, for example, in a road traffic accident claim, we will collect your vehicle and insurance details, injuries sustained and details of previous accidents etc in order to fulfil our contract with you. In a hearing loss case, we will collect your previous employment details etc, in order to comply with legal obligations.
- Electronic data e.g. your IP address or telephone number supplied by your Service Provider
- Special Category Data for example your medical records or previous convictions.
- Data about Potential Employees eg if you are a potential recruit to Statement Drafting Services, we may collect your name and job title, contact information including email addresses, your Curriculum Vitae, your education and employment history, salary details whether such information has been received by us online, via email, by hard copy or in person;
- Other relevant information
This is not an exhaustive list.
We will primarily store and process your data electronically. The Company and its employees follow strict protocols for handling and processing data.
Why we collect your data
- We will collect your personal data for some or all of the following reasons:
- To provide a legal service to you under the terms of a contract
- To comply with any legal obligations
- Because we have a legitimate interest
- We have your consent
- To provide information to you about our other services, if you have consented to receive it
- If you are a recruit, to assess your suitability for a position
Who we may share your data with
We will treat your personal information with care and confidentiality and will only share it if we have a legal basis to do as follows:
- Consent – in specific situations, we can collect and process your data with your consent for example we will return completed instructions containing your data to our work providers. We will set out to you the data required, why we require it and who it may be shared with.
- Contract – in certain circumstances we need your personal data to comply with our contractual obligations, for example, for completion of a CFA.
- Legal Obligation – if the Law requires us to, we may need to collect and process your personal data, for example we can pass on details of people involved in fraud or other criminal activity to law enforcement.
- Legitimate Interests – in specific situations we require your data to pursue our legitimate interests in a way which might reasonably be expected as part of running our business and which does not materially impact your rights, freedom or interests. For example, in a recruitment scenario, to ensure we make the best recruitment decisions for Curtis Law Solicitors.
How long will we keep your data for?
We will not retain your data for longer than required and will keep this, for as long as required by law, or until we no longer have a valid reason for keeping it or until you request us to stop using it.
We will respect your individual legal rights to your data, which cover:
Your Right to be Informed
We are publishing this Privacy Statement to keep you informed as to what we do with your personal information. We strive to be transparent about how we use it.
You have the right to obtain confirmation that your data is being processed and access to it. We will provide you with a copy of the information free of charge. However when a request is deemed to be manifestly unfounded or excessive, particularly if it is repetitive, we may either refuse to respond or charge you a “reasonable fee”. We will confirm the amount of this fee to you in writing. We will provide the information to you within one month of receipt but if the case is complex or contains numerous requests, we may extend compliance by a further two months. We will explain to you in writing why such an extension is necessary or if we refuse to respond, you will have the right to complain to the ICO. We will ask you to verify your identity before complying with any request for access to data.
Your Right to Rectification
You have the right to have inaccurate personal data rectified or completed if it is incomplete. You can request this either verbally or in writing. We will respond to your request within one calendar month. In certain circumstances, we can refuse a request for rectification and we will confirm our reasons in writing and advise you of your right to make a complaint to the ICO.
Sometimes referred to as “the right to be forgotten”. You have the right to have your personal data erased if it is no longer necessary for the purpose which we originally collected or processed it for, if you withdraw your consent, there is no overriding legitimate interest to continue, you object to your data being processed for direct marketing purposes, or your data has been processed unlawfully. If your data has been disclosed to others, we will contact each recipient and inform them of the erasure, unless this proves impossible or involves disproportionate effort. Your right of erasure may not however apply if the processing is necessary to comply with a legal obligation or for the establishment, exercise or defence of legal claims. We can refuse to comply with a request for erasure if it is manifestly unfounded or excessive, taking into account whether the request is repetitive in nature. If this is the case, we can request a reasonable fee to deal with your request or even refuse to deal with it. In either case we will justify our decision in writing to you within one month of receipt of the request. This will include how and to whom you may make a complaint and your ability to seek enforcement. If we need more time to comply with your request for erasure, we will be permitted a further 2 months, if the request is complex or we have received a number of requests from you. We may need you to provide additional evidence as to your identity before complying with such requests.
Your Right to Restrict Processing
You have the right to ask us to restrict how we process your data. This means we are permitted to store your data but not further process it. We just keep enough data to make sure we respect your request in the future.
Your Right to Data Portability
We must allow you to obtain and re-use your personal data for your own purposes across services in a safe and secure way without this effecting the usability of your data. The data must be held by us by consent or for the performance of a contract.
You have the right to object to us processing your data even if it is based on our legitimate interests.
Your Right to Withdraw Consent
You can withdraw your consent to share your personal data at any time by sending us a request setting out the precise content you are withdrawing via email to firstname.lastname@example.org.
If personal information is necessary in order to provide a service to you under a contract then we will not be able to enter into that contract or provide that service without that information.
Your Right to Complain to a Higher Body
You have the right to complain to the ICO if you feel that we are not meeting our obligations under the GDPR or we have not responded to your requests if you have a problem. The ICO’s contact details are: https://ico.org.uk/concerns/
Exercising your Rights
In order to instigate a Subject Access Request (SAR) or to action any of the above Rights, apart from your Right to complain to a Higher Body, please email email@example.com
Changes to our Privacy Statement
We may change this Statement from time to time in the future. Any such changes will be posted here and where appropriate, notified to you in writing. We advise you to check back frequently to see any updates or changes.